IV Employee Access Portal

Employee pay stubs and W-2 Tax and Wage Statements are available electronically through the IV Employee Access Portal. Log in by using your active directory username and password. Employees who have left the district can access their pay stubs and W-2 Tax and Wage Statements here. 

Employees who have problems or need corrections should email Payroll Services for support.

Who gets a W–2? All employees who received a paycheck for the 2022 calendar year will receive a W–2. Each employee will receive only one W–2 regardless of the number of jobs worked for the school system (for example, working as both a bus driver and as a food service employee).

Why are the wages shown on my W–2 different than on my check stub? The regular pay that is printed on your check stub will be different than your W–2 if you participate in a tax-sheltered annuity, the Section 125 plan, or the Teachers Retirement System. The following examples show how the taxable wages in the boxes on your W–2 form will be less than the gross pay shown on your check stubs because of tax exempt deductions:

• Box 1 is your taxable wages for Federal Income Tax. If you participated in a tax-sheltered annuity, in the Section 125 plan, or in the Teachers Retirement System, your federal income tax wages will be reduced by the total of these deductions.
• Box 3 is your taxable wages for Social Security. If you participated in the Section 125 plan, your wages for social security will be reduced by your contributions.
• Box 16 is your taxable wages for State Income Tax. If you participated in a tax-sheltered annuity, in the Section 125 plan, or in the Teachers Retirement System, your state income tax wages will be reduced by the total of these deductions.

Other information that you may see on your W–2 form include the following:

• CAF: Your contributions to the IRS Section 125 Plan (also called “IRS Cafeteria Plan”).
• RET: Your contributions to the Teacher Retirement System or Public School Retirement.
• CON: Your contributions to tax deductible organizations such as the United Way, etc.
• DUE: Your contributions to professional organizations such as Whitfield Ed. Assoc. etc.
• DD: Employer Sponsored Health (as of 2012 this information is required)
• E: Your contributions to a 403(b) Plan
• G: Your contributions to a 457(b) Plan

Some of these items may need to be entered into your income tax return. You may want to share this memo with the person who prepares your income tax returns.  I hope that this information will be helpful to you.

The deadline for employers to have W-2 files sent to the IRS this year is January 31, 2023.  Please take time to review your W-2 carefully at your earliest convenience so that we can address any issues prior to submitting our file to the IRS.  Please note that corrections to W-2’s that are reported after the deadline will result in the issuance of an amended W-2, known as a W-2C.