Finance

DEPARTMENT OF FINANCE

The Department Finance is dedicated to ensuring the responsible stewardship of Whitfield County Schools’ financial resources. Our team manages district spending and purchases, oversees payroll and maintains the school district’s general fund budget and other accounts.

By providing transparent financial reporting and efficient fiscal management, the department supports the district’s mission to lead students to success. We work closely with schools, departments and community partners to ensure funds are used effectively to meet the educational needs of every student in Whitfield County.

AWARD OF DISTINCTION 

The Whitfield County Board of Education has been named a recipient of an Award of Distinction for Excellent Financial Reporting for fiscal years 2018, 2019, 2020, 2021 and 2024 by the Georgia Department of Audits and Accounts.

An award of distinction is presented to organizations that submit quality financial statements and supporting documentation in a timely manner, whose annual financial report is given an unmodified audit opinion and is free of any significant deficiencies or material weaknesses, and comply with all Transparency in Government requirements. 

More information on this honor can be found at the Georgia Deparment of Audits website.

Our goal is to design an efficient budget that enables our staff to provide the highest quality of education possible for students while being wary stewards of taxpayer dollars. We hope you enjoy the following information and that it provides some insight about how we manage and invest the school district’s funds.

• Approximately 86 percent of our daily operating budget pays salaries and benefits, leaving approximately 14 percent to operate and maintain our schools.
• Funding for the general fund budget is typically split between approximately 65 percent state funding and approximately 35 percent local funding.
• School System Financial Reports published by the Georgia Department of Education provide information about how funds are allocated in Georgia's public school systems. 

PAYROLL

IV Employee Access Portal

Employee pay stubs and W-2 Tax and Wage Statements are available electronically through the IV Employee Access Portal. Log in by using your active directory username and password. Employees who have left the district can access their pay stubs and W-2 Tax and Wage Statements here. 

Employees who have problems or need corrections should email Payroll Services for support.

Items paid through Accounts Payable generally include all disbursements (other than payroll related items), such as vendor checks, employee travel reimbursements, contract labor, conference registration and utilities. 

Accounts payable checks are processed on Thursday of each week for invoices received and approved by noon Wednesday. Employees requesting travel reimbursements should have travel expense forms turned in no later than 60 days. If travel forms are received later than 60 days, the request will be denied for reimbursement. 

Invoices can be emailed to lynn.harden@wcsga.net.